Journal Workflow

How journal generation works

Once a lease calculation has been run, AuditLease generates the accounting entries automatically. Journals cover the full lifecycle of a lease:

• Initial recognition: debit ROU asset, credit lease liability
• Period-end entries: depreciation of the ROU asset and interest on the lease liability
• Payment entries: reduction of the lease liability as payments are made
• Remeasurement entries: adjustment to both the ROU asset and lease liability when the lease is remeasured
• Termination entries: derecognition of the remaining asset and liability on lease expiry or termination

GL mapping

Every journal line is mapped to an account in your chart of accounts. AuditLease allows you to configure default account mappings for each type of lease entry — ROU asset, accumulated depreciation, lease liability (current and non-current), interest expense, and depreciation charge.

Mappings can be set at the entity level, ensuring that journals for different legal entities post to the correct accounts in each entity's ledger.

Posted journals are immutable

Once a journal batch has been reviewed and posted, it cannot be edited or deleted. This is a core design principle — it ensures the integrity of the accounting record.

If an error is discovered in a posted journal, the correction must be made through a reversal batch. The original batch, the reversal, and the corrected entry all remain in the record, providing a complete and transparent history of changes.

Export and GL import

Journal batches can be exported to Excel or CSV for import into your general ledger system. The export format includes all the information your finance team needs: date, account code, description, debit, credit, and reference to the originating lease and calculation run.